Cash flow

The number you actually need is the peak

Projects do not fail because they were unprofitable. They fail because the money went out before it came in, and nobody had modelled the gap.

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Built from the dates that already exist

Every certificate already carries a valuation date, a due date and a final date for payment. The forecast is what happens when you put money against those dates instead of looking at a single position taken today.

Remaining cycles are projected from the valuation schedule, with the uncertified balance spread on an S-curve, because that is how construction actually runs: slow, fast, slow. An even spread flatters the early months and hides the peak.

  • Receipts from client certificates on the contractual payment dates
  • Payments to subcontractors on their own cycle
  • Remaining valuations projected on an S-curve or evenly
  • Retention withheld and released on the dates it actually moves
Cash flow
Forecast
Peak funding
£186,400
Occurs
Nov 26
Cycles left
5
Sep 26 · actual(£142,900)
Oct 26 · actual(£171,300)
Nov 26 · forecast(£186,400)
Dec 26 · forecast(£164,100)
The peak is the deepest point of the cumulative line. It is the sum that has to be funded, and it is usually still ahead of you.

On time is a best case, not an expectation

Late payment is common enough that a forecast built on contractual dates is optimistic by default. QScope lets you model the behaviour you actually see, so the peak reflects the world rather than the contract.

The tail matters as much as the peak. Retention and an unagreed final account keep the position negative long after practical completion, and a forecast that goes positive at handover is wrong by exactly that amount.

  • Payment behaviour from on time to thirty days late
  • Monthly view with cumulative position and a visual bar
  • Prints for a funder or a board pack
  • Says plainly what it does not include
Cash flow
Monthly position
Receipts, Nov£96,200
Payments to subcontractors, Nov(£111,300)
Net for the month(£15,100)
Cumulative(£186,400)
This is the cash flow of the contract. Your own labour, plant and overheads are not in it, because the program does not hold them, and pretending otherwise would be worse than saying so.

Receipts are your own certificates, not an estimate

The money coming in is not a guess. It is the net due on the certificates you have already issued, at the figure that reaches your account after retention.

Value a certificate and the receipt joins the forecast automatically. The forecast moves because the job moved, not because someone re-keyed a number into a separate spreadsheet.

  • Receipts taken from the net due on each issued certificate
  • Retention withheld on the certificate flows straight into the forecast
  • Remaining cycles projected from the same valuation schedule
  • Certified to date reconciles to the forecast without adjustment
Client Valuations
Certificate feeding the forecast
Gross this period£24,180.00
Less retention at 5%(£1,209.00)
Net due this certificate£14,031.00
Lands on final date for payment29 Aug 2026
The receipt in the forecast is the net figure after retention, on the date the money actually arrives, not the day the valuation was signed.

Money lands on the final date for payment, not the valuation date

A forecast that pays on the valuation date is weeks early and wrong in your favour. The cash arrives on the final date for payment, which the contract counts from the due date.

QScope places every receipt on the statutory final date for payment for the contract form, so the gap between doing the work and being paid for it sits in the forecast rather than being assumed away.

  • Final date for payment counted from the due date per contract form
  • Weekends and UK bank holidays excluded from the count
  • Late payment behaviour applied on top where you expect it
  • The same dates drive the deadline panel and the forecast
Statutory payment dates
Dates behind the receipt
Due date15 Aug 2026
Last date for payment notice20 Aug 2026
Last date for a pay-less notice24 Aug 2026
Final date for payment29 Aug 2026
The receipt for this certificate falls in the forecast on 29 Aug 2026, fourteen days after the due date, not on the valuation date two weeks earlier.

The forecast prints for a funder or a board

The peak funding requirement is only useful once it leaves the screen. It goes into a board pack, a funding request or a monthly report, on your own letterhead.

QScope prints the forecast alongside the reports a QS already sends, so the cash position sits next to the cost report and the payment schedule rather than in a spreadsheet nobody else can open.

  • Peak funding and the month it occurs stated as figures
  • Cumulative position printed month by month
  • On your practice letterhead, never QScope branding
  • Says plainly what it does not include
Reports
Cash flow for the board
Peak funding
£186,400
Occurs
Nov 26
Cycles left
5
Sep 26 · actual(£142,900)
Oct 26 · actual(£171,300)
Nov 26 · forecast(£186,400)
Dec 26 · forecast(£164,100)
Questions

What surveyors ask before they start

Is this a company cash flow?

No, and it does not claim to be. It is the cash flow of one contract: money in from client certificates against money out to subcontractors. Own labour, plant and overheads sit in your accounts, not here.

How are the remaining valuations forecast?

From the valuation schedule in project settings, with the uncertified balance spread across the remaining cycles. You choose an S-curve or an even spread.

Does it account for retention?

Yes. Retention is withheld on the forecast certificates at the correct rate, and released on the dates the certificates and the rectification period produce.

Can I show it to a funder?

It prints as a document. Whether it suits a funder depends on what they need, and most will want your own cost base alongside it.

Related

The rest of the commercial picture

Try it on your next valuation

Not your whole portfolio. One live job, one certificate. If it does not save you time the first time you use it, walk away and take your data with you.