Materials on site

Open Advance payments and add the materials with their value and the date they arrived.
They are added to the gross valuation from that date.
Set the date they are built into the works. From that valuation they drop out of materials, because their value is now in the measured work.

They must come out again. If materials stay in the materials line after the work containing them has been measured, the same value is certified twice. QScope drops them out on the date you set, which is why that date matters more than the one they arrived on.

Off site is a different question

Materials on site are included as a matter of course, provided they are properly delivered and adequately protected. Materials in somebody else’s yard are a credit risk dressed as a valuation line.

Mark the entry as off site.
Tick each of the five conditions as it is satisfied.
Until all five are ticked, QScope will not bring the value into the valuation, and shows you which ones are outstanding.

Worth knowingThe five are: listed in the contract, property vested, set apart and marked, insured, and bonded where the contract requires it. Each exists because of a specific way this goes wrong at insolvency.

Why the conditions are enforced rather than suggested

If the contractor becomes insolvent and property never passed, you have paid for goods a supplier still owns and will collect. If the goods were never marked or segregated, nobody can identify which ones were yours.

Someone should physically see them. A schedule and an invoice is not verification, it is trust, and the conditions exist precisely because trust is the wrong basis for the decision.

Still stuck?

Write to support@qscope.co.uk. Include the project reference and, if it is about a figure, the certificate number. Answers within one working day.

Valuations and certificatesWhere materials appear. Bill of quantitiesLinking materials to a bill line. Bonds and warrantiesWhere an off-site materials bond is recorded.

Materials on site and off site